A data breach can have a very negative impact on the performance of a business. Furthermore, it puts the reliability and reputation of a business on the line. Thus, it is very important that an organization must ensure the safety of its data and prevent it from getting stolen by cybercriminals. Keeping this in mind, today we are sharing with you the four important SharePoint safety tips that you can use to protect your SharePoint site and its data.
Enable Multi-Factor Authentication
By enabling multi-factor authentication, you can easily boost the security of your SharePoint website. Multi-factor authentication requires a user to authenticate his/her identity using a trusted device. This ensures that only those users can log into the website that has permission to log into it. Besides this, by enabling it you don’t have to worry about your password being stolen by hackers. As even if your password does get stolen the hacker will not be able to log into the website using his device. Thus, if you want to keep your site secure then de enable multi-factor authentication on it. To learn how to enable multi-factor authentication on your website feel free to join the SharePoint Training in Gurgaon.
Use Groups to Manage Access Permissions
SharePoint is a very reliable and flexible platform and its security model is also very flexible. It allows an organization to easily define security and access permissions like read and write permission for the site users at various levels. Besides this, you can also assign access permissions to the site users directly. However, it is a bad practice and may put the safety of your site on the line in the future. But you can easily solve this problem by using groups to manage user access permissions. This makes it very easy for the site administrator to manage the access permissions of the users. As he does not have to set the access permission of each user manually. Additionally, when the time comes to update these permissions the administrator just has to update the access permission of the group rather than updating the permission of each user manually. So, make sure you use groups to manage access permission of your website rather than defining access permissions of the users directly.
Avoid Using Document/Item Level Permissions
Using SharePoint, you can enable document or item level permissions. But it’s not a good practice to define document or item level permissions and you may face lots of issues or problems due to it in the future. The platform does not provide its users a way to view and manage document or item level permissions. This makes it very difficult for the site administrator to manage all document or item level permissions. Thus, if you want to ensure the safety of your site and data then you must avoid using document or item level access permissions.
Turn off Anonymous Sharing
The platform allows its users to easily share files with other users anonymously. Using SharePoint, a user can easily send a link of a file to another user that they can use to download the file and edit it. Yes, it is a great feature but it might put the safety of your sensitive or important data on the line. Furthermore, it makes it very difficult for the IT team to ensure the safety of the sensitive data of the organization. Thus, it is very important that you turn off anonymous sharing on SharePoint if you want to keep your sensitive/important data safe. To learn how you can turn off anonymous sharing for your site feel free to enroll yourself in the SharePoint Online Training program.
Keeping your SharePoint site and its data is not that difficult. With proper planning and keeping all the above safety tips in mind, an organization can easily protect its site and its data from hackers and cybercriminals. So, make sure you follow all the above safety tips if you want to keep your SharePoint site and its data safe.